Category Archives: uses

How to Run Effective Meetings with Gingko

You may already know that Gingko is a distributed team, but nothing can convey that better than the following pictures, taken on the same weekend:

Aleksey and a friend, reviewing a map of their ski route, near Perm, Russia.
Aleksey (left) and a friend, reviewing a map of their ski route, near Perm, Russia.
Adriano and his son, at a weekend desert barbecue, in Kuwait.
Adriano and his son, at a weekend desert barbecue, in Kuwait.
Aleksey and Adriano meeting via Skype, from the desert just south of Iraq.
Aleksey and Adriano meeting via Skype, from the desert just south of Iraq.

At a 3 hour time difference between Kuwait and Perm, this is the closest we’ve ever been!

Usually we’re 11 hours apart, Montreal to Perm.

How do we manage to run as a hyper-distrubuted team? It’s taken many months of learning and practice, but one critcal factor, which we are still continually tuning, is running effective meetings.

Of course, we use Gingko to do this. Here’s how we do it:

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Gingko keeps your goals aligned

Life is both a series of long arcs, and a series of moments.

This, I think, is the greatest challenge of leading a good life. We can only ever touch the present, but the scale of our projects, our vision, and our lives span weeks, years, and decades.

I think Gingko provides one way to make sure we can guide ourselves through the long arcs that matter to us (raising a happy family, building a revolutionary company, writing an inspiring book), while still keeping clear what we need to do now to get there.

The approach is simple, and starts with this Goal tree template.
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Gingko for Goal-setting & Journaling

The greatest challenge in any large project, is keeping the daily tasks aligned with the long term goal.

It’s very easy to get lost in the details and the daily grind, and forget the big picture. Then you look up after two weeks of “hard work” to see where you’re at, and find you are no closer to your goal.

As with many challenges we all face in life, it’s partly due to a fundamental limitation of the human brain. We simply can’t keep our mind on the big picture, while we’re working on the details. And since we can only make progress by doing the daily detailed tasks, it’s very easy to get overwhelmed or lost.

With Gingko, we have an alternative approach: hierarchical goals. While not a new idea, Gingko is better suited to displaying these goals than most other software out there.
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